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Veterans at Abbott

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Abbott Administrative Assistant - Legal in Abbott Park, Illinois

Abbott is a global healthcare leader that helps people live more fully at all stages of life. Our portfolio of life-changing technologies spans the spectrum of healthcare, with leading businesses and products in diagnostics, medical devices, nutritionals and branded generic medicines. Our 103,000 colleagues serve people in more than 160 countries.

Primary Job Function:

Provides general administrative and project-based support to Divisional Vice President and attorneys of Legal Regulatory & Compliance.

Core Job Responsibilities:

  • All administrative functions of the department, such as: answering phones, calendar management, scheduling travel, processing expense reports, meeting/event planning, creating or modifying business documents and correspondence

  • Responsible for compliance with applicable Corporate and Divisional Policies and procedures

  • Coordinates and maintains departmental files, as assigned, in compliance with corporate and government regulations

  • Follows purchasing and requisition procedures, Corporate Security and Privacy Rules, Corporate Branding Guidelines, and Copy Center procedures (if applicable)

  • Uses intermediate to advanced software skills to perform work assigned

  • Uses and understands Microsoft Office Suite and other business-specific software, such as: corporate travel/expense reporting, document management, matter management/electronic billing and employee performance management systems (as applicable)

  • Coordinates new employee office set-ups and on-boarding

  • May train/coordinate work for new administrative assistants

  • Assists department with projects, including basic project management, basic research, and drafting communications

Position Accountability / Scope:

  • Frequently interacts with high-level executives

  • Intermediate knowledge and understanding of business processes and requirements

  • Frequently handles confidential or business-sensitive information

  • Maintains and manage calendars, including meeting and travel scheduling and domestic/international travel arrangements

  • Point of contact for team schedules and proactively identifies and resolves scheduling conflicts

  • Frequently multi-tasks and prioritized workload

  • Working with cross-functional teams in connection with projects

Minimum Education:

· High School diploma or equivalent. Some college preferred

Minimum Experience / Training Required:

· 5+ years previous admin experience or equivalent

· Operates with general instruction and some supervision

· Intermediate to advanced knowledge of Microsoft Office Suite

An Equal Opportunity Employer

Abbot welcomes and encourages diversity in our workforce.

We provide reasonable accommodation to qualified individuals with disabilities.

To request accommodation, please call 224-667-4913 or email corpjat@abbott.com

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