Abbott Administrative Assistant in Abbott Park, Illinois

At Abbott, we're committed to helping people live their best possible life through the power of health. For more than 125 years, we've brought new products and technologies to the world -- in nutrition, diagnostics, medical devices and branded generic pharmaceuticals -- that create more possibilities for more people at all stages of life. Today, 99,000 of us are working to help people live not just longer, but better, in the more than 150 countries we serve.

The administrative assistant will report the Divisional Vice President of HR Strategy and Communications. Responsibilities include all administrative functions of the department: answering phones, calendar management, scheduling travel, managing correspondence and scheduling couriers, processing expense reports, meeting/event planning, creating or modifying business documents, preparing presentations from source materials, handling teleconference and mobile device setups, acting as a liaison for remote access issues.

Additional Responsibilities:

  • May include some support for tracking budget expenditures.

  • Coordinates and maintains departmental files, as assigned, in compliance with corporate and government regulations.

  • Follows purchasing and requisition procedures, Corporate Security and Privacy Rules, Corporate Branding Guidelines, and Copy Center procedures (if applicable).

  • Orders business cards and stationery.

  • Uses intermediate to advanced software skills to perform work assigned.

  • Uses and understands Microsoft Office Suite and other business-specific software, including the Corporate Travel Web site, and employee performance management systems (as applicable).

  • Coordinates new employee office set-ups and onboarding.

  • May train/coordinate work for new administrative assistants.

  • Ideal candidate will possess professional/executive presence. Must be able to handle confidential information.

  • Extensive experience managing International travel.

  • Must be flexible with the schedule and work overtime, when needed.

  • Excellent communication skills.

Education Requirements:

Bachelors degree preferred.

An Equal Opportunity Employer

Abbot welcomes and encourages diversity in our workforce.

We provide reasonable accommodation to qualified individuals with disabilities.

To request accommodation, please call 224-667-4913 or email corpjat@abbott.com