Abbott Executive Administrative Assistant in Abbott Park, Illinois
At Abbott, we're committed to helping people live their best possible life through the power of health. For more than 125 years, we've brought new products and technologies to the world -- in nutrition, diagnostics, medical devices and branded generic pharmaceuticals -- that create more possibilities for more people at all stages of life. Today, 99,000 of us are working to help people live not just longer, but better, in the more than 150 countries we serve.
Responsibilities include all administrative functions of the department: answering phones, calendar management, scheduling travel, managing correspondence and scheduling couriers, processing expense reports, meeting/event planning, creating or modifying business documents, preparing presentations from source materials, handling teleconference, telepresence setups, acting as a liaison for remote access issues.
May include some support for tracking budget expenditures.
Adheres to executive processes and guidelines.
Creates board books as requested.
Coordinates and maintains departmental files, as assigned, in compliance with corporate and government regulations.
Follows purchasing and requisition procedures, Corporate Security and Privacy Rules, Corporate Branding Guidelines, and Copy Center procedures (if applicable). Orders business cards and stationery.
Uses advanced software skills to perform work assigned.
Uses and understands Microsoft Office Suite and other business-specific software, including the Corporate Travel Web site, and employee performance management systems (as applicable).
Coordinates new employee office set-ups and onboarding.
May train/coordinate work for new administrative assistants.
Follows executive onboarding procedures.
Accountability / Scope/Budget:
Interacts with high-level executives every day.
Advanced knowledge and understanding of business processes and requirements.
Consistently handles confidential or business-sensitive information. Data is typically organizational or multi-dimensional.
Maintains and manages executive calendar. Manages domestic and international travel plans using executive guidelines.
Proactively identifies and resolves scheduling conflicts.
Primary point of contact for manager’s schedule.
High School diploma or equivalent. Associates Degree in Secretarial Science preferred.
7+ years previous admin experience or equivalent.
Operates independently and works on own initiative.
Advanced knowledge of Microsoft Office Suite, Adobe Acrobat, Visio or OrgPlus, and Outlook.
Proficient in all applications.
An Equal Opportunity Employer
Abbot welcomes and encourages diversity in our workforce.
We provide reasonable accommodation to qualified individuals with disabilities.
To request accommodation, please call 224-667-4913 or email email@example.com