Abbott Executive Administrative Assistant in Abbott Park, Illinois

At Abbott, we're committed to helping people live their best possible life through the power of health. For more than 125 years, we've brought new products and technologies to the world -- in nutrition, diagnostics, medical devices and branded generic pharmaceuticals -- that create more possibilities for more people at all stages of life. Today, 99,000 of us are working to help people live not just longer, but better, in the more than 150 countries we serve.

Provide advanced administrative support to Senior Vice President and other Divisional Vice Presidents as assigned. May provide back up support to higher-level management as needed.

Core Job Responsibilities:

  • Responsible for implementing and maintaining the effectiveness of the quality system.

  • Responsibilities include all administrative functions of the department: answering phones; calendar management; scheduling travel; managing correspondence and scheduling couriers; processing expense reports; meeting/event planning; creating or modifying business documents; preparing presentations from source materials and handling teleconferences.

  • May include some support for tracking budget expenditures.

  • Coordinate and maintain departmental files; as assigned; in compliance with corporate and government regulations.

  • Follow purchasing and requisition procedures; Corporate Security and Privacy Rules; Corporate Branding Guidelines; and Copy Center procedures (if applicable). Order business cards and stationery.

  • Use intermediate to advanced software skills to perform work assigned.

  • Use and understand Microsoft Office Suite and other business-specific software; including the Corporate Travel Web site; and employee performance management systems (as applicable).

  • Coordinate new employee office set-ups and onboarding.

  • May train/coordinate work for new administrative assistants.

Position Accountability / Scope:

  • Consistently interacts with high-level executives.

  • Intermediate to advanced knowledge and understanding of business processes and requirements.

  • Frequently handles confidential or business-sensitive information. Data is typically employee-level or one-dimensional.

  • Maintain and manage calendars; including meeting and travel scheduling and domestic and international travel arrangements.

  • Proactively identifies and resolves scheduling conflicts.

  • Primary point of contact for manager's schedule.

Minimum Education:

  • High School diploma or equivalent. Some college preferred.

Minimum Experience:

  • 5+ years previous admin experience or equivalent.

  • Operates with general instruction and some supervision.

  • Intermediate to advanced knowledge of Microsoft Office Suite, Adobe Acrobat, Visio or OrgPlus, and Outlook.

An Equal Opportunity Employer

Abbot welcomes and encourages diversity in our workforce.

We provide reasonable accommodation to qualified individuals with disabilities.

To request accommodation, please call 224-667-4913 or email corpjat@abbott.com