Abbott Sr. Purchasing Coordinator in Des Plaines, Illinois

At Abbott, we're committed to helping people live their best possible life through the power of health. For more than 125 years, we've brought new products and technologies to the world -- in nutrition, diagnostics, medical devices and branded generic pharmaceuticals -- that create more possibilities for more people at all stages of life. Today, 99,000 of us are working to help people live not just longer, but better, in the more than 150 countries we serve.

Main Responsibilities:

  • Purchasing is responsible for sourcing and securing all materials and services required to support Manufacturing and R&D at the minimum cost, using suppliers who meet or exceed our quality, service, and delivery expectations.

  • Senior Purchasing Coordinators perform the day-to-day activities necessary to procure commodities, capital, supplies and services used by the division, in a manner that adheres to Corporate Purchasing Policies and Division Purchasing Procedures.

  • They must have strong analytical and problem-solving skills, be able to make decisions quickly using sound judgment, understand inventory control and basic accounting principles, and have excellent oral and written communication skills.

  • Coordinators communicate continuously with external partners (Suppliers, Third Party Manufacturers, Freight Carriers) and internal departments (Mfg. Plants, R&D, Production Planning, Engineering, Package Development, Label Control, Plant QA, Vendor QA, Regulatory Affairs, Accounts Payable, Cost Accounting, Logistics, Contract Mfg., Marketing, and IT) to assure materials are delivered on time, at the right price, and according to our specifications.

  • If these activities are not completed successfully, then timely delivery of materials is jeopardized, leading to inefficiencies in production, possibly production line shutdown, inadequate inventory, and lost sales.

Position Summary:

  • Serve as the primary Abbott Purchasing contact for suppliers on the following activities:

  • When appropriate, assemble bid packages and requests for quotes or proposals, distribute to suppliers (obtain Confidentiality Agreements with suppliers as necessary), and consolidate responses for review by the appropriate Buyer.

  • Award business and participate in agreement negotiations per Purchasing policies, and under the direction of Buyers and Management.

  • Create purchase orders for commodities supplied to the divisions domestic manufacturing plants and third-party manufacturers.

  • Senior Coordinators forecasts commodities, check for accuracy and reasonableness, then provide to suppliers. Address any concerns or questions

  • suppliers may have about the forecasts.

  • Proactively run open order and delinquent PO delivery reports. Act as the liaison between the division and suppliers when deliveries are late. Coordinate whatever actions are necessary to get the materials delivered, including expediting delivery from alternate sources. On time delivery is crucial to keeping production lines running, research and development projects, etc.

  • Expedite or delay commodity deliveries based on forecast changes. Not maintaining appropriate inventory levels is costly to the division.

  • Verify that purchase order releases and requisitions reflect the proper price, based on quantity ordered and any discount or rate schedule in effect at that time. Incorrect pricing leads to late invoice payment, which effects supplier relations, Abbott's credit standing, and potentially future deliveries of materials.

  • Senior Coordinators partner with suppliers when necessary to alleviate chronic

  • delivery or quality problems; work with the Buyers, manufacturing plants, Abbott QA, other internal departments and suppliers to identify and implement solutions.

  • Manage the return of rejected materials to the supplier. This requires coordination with the divisions plants and QA, or support functions, and suppliers. When appropriate, assemble and distribute required information to gain QA’s approval of an exception for nonconforming materials.

  • o Act as the liaison between Abbott Accounts Payable and suppliers on invoicing issues related to price charged and quantity delivered, and on receiving proper credit for returned materials.

  • Manage communication with suppliers related to specifications, destroying obsolete print plates, completing QA Supplier Questionnaires and qualification requirements, ongoing performance related to nonconforming materials, and distribution of Abbott policies related to heavy metals, obsolete printed materials, and Truck and Railcar requirements. All these activities must be managed effectively to assure product quality, and compliance to Abbott policies and procedures.

  • Communicate status on all these activities as appropriate to Buyers, Managers, and customers.

  • Provide Buyers and Purchasing Management information and/or updates regarding:

  • Obsolete materials – analysis on inventory balances and depletion, the effect to production, and estimated cost of destroying the product.

  • New Prices – assure all systems reflect current pricing; question suppliers about price increases when proper documentation is not provided, or when price increases violate contract agreements.

  • Senior Coordinators provide timely and comprehensive information about inventory variances, production schedule changes, and past due deliveries. Take appropriate action to remedy the situation so production line efficiencies are not jeopardized.

  • Information flow to Abbott Legal regarding new contracts, terms and conditions, and Confidentiality Agreements.

  • Supplier Diversity Program – status of actual spend vs. goals set by Abbott Purchasing.

  • As requested by Management, use industry publications and reliable Internet sources to collect information about changes in market trends and market analysis.

  • Assist/support/provide guidance to internal customers on the following activities:

  • Assure usage of suppliers with whom Abbott has favorable pricing and contractual obligations. Maintain supplier Insurance Certificates as required by Abbott policy.

  • Provide direction on using Abbott's purchasing systems.

  • Use of Abbott's P Card program for low dollar, miscellaneous purchases.

  • Provide guidance related to the procurement processes (P.O. requirements; invoice payment requirements; requests for credit; use of Administrative Check Request).

Minimum Qualifications:

  • Bachelors Degree in Materials Management, Finance, Customer Service and/or Plant Operations. An equivalent combination of education and work experience.

  • A Minimum 4 years experience related to a combination of Purchasing, Quality Assurance, Logistics, Manufacturing, Customer Service, and/or Finance.

  • Requires constant communication with internal and external customers, and the ability to deal with multiple, challenging situations.

  • Understanding of inventory control and basic accounting principles is needed, since the Coordinator must deal with competitive bids, supplier delivery issues and the effect to production, calculate the cost of inventory destructs, understand the factors related to setting commodity standard costs and purchase price variance, and must work with suppliers to resolve invoicing issues.

  • Requires technical aptitude with systems and a working knowledge of several software packages, including Avante, Symphony SAP, Abbott's Accounts Payable systems, Excel, and Word.

  • Efficient plant production and building and maintaining beneficial partnerships with suppliers cannot be achieved if the Senior Purchasing Coordinator responsibilities are not carried out successfully.

An Equal Opportunity Employer

Abbot welcomes and encourages diversity in our workforce.

We provide reasonable accommodation to qualified individuals with disabilities.

To request accommodation, please call 224-667-4913 or email corpjat@abbott.com