Abbott Executive Assistant - European Distribution Center in Machelen, Belgium

For our European Distribution Center in Machelen, we are actively looking for an experienced Executive Assistant.

The purpose of the job is to provide administrative and secretarial services to the Distribution Centre leader and the organisation.

Your roles and responsibilities include:

  • Producing documents, collecting, recording, sorting and filing information

  • Answering telephones, handling all confidential correspondence, maintaining files and supplies and arranging appointments

  • Making travel arrangements, scheduling and coordinating meetings, responding to enquiries and operating office equipment

  • Supporting the site leader with the organisation of site related events, communication meetings as well as, completing special assignments and projects.

  • Taking minutes in meetings

  • Providing training and orientation to new staff

  • Facilitating general inter-departmental communications and interfacing

Your profile:

  • A bachelor’s degree in Business administration or similar in experience

  • A minimum of 5+ years’ experience in supporting executive leaders and management teams.

  • Fluent in English, Dutch, with a good level of French

  • Proficient knowledge of Outlook, Word, Excel, PowerPoint. Any other ERP system is an asset.

  • Experience working in a broader enterprise/cross-division business unit model preferred.

  • Strong interpersonal, communication, organizational skills.

  • Team player and customer oriented.

  • Ability to handle multiple assignments at the same time while meeting deadlines in a timely manner.

  • Flexibility, including work time schedules and travel.

  • Ability to work within a team and as an individual contributor in a fast-paced, changing environment.

  • Strong verbal and written communications with ability to effectively communicate at multiple levels in the organization.

If you recognize yourself in this profile and you would like to know more about this Executive Assistant opportunity, do not hesitate to apply online or send your CV to

An Equal Opportunity Employer

Abbot welcomes and encourages diversity in our workforce.

We provide reasonable accommodation to qualified individuals with disabilities.

To request accommodation, please call 224-667-4913 or email