Abbott Sr. Administrative Assistant - Bilingual in Miami, Florida

At Abbott, we're committed to helping people live their best possible life through the power of health. For more than 125 years, we've brought new products and technologies to the world -- in nutrition, diagnostics, medical devices and branded generic pharmaceuticals -- that create more possibilities for more people at all stages of life. Today, 99,000 of us are working to help people live not just longer, but better, in the more than 150 countries we serve.

The Sr. Administrative Assistant - Bilingual will provide primary administrative and overall support and coordination for the Divisional Vice President of Neuromodulation Sales. This Administrative Assistant will complete special assignments and projects as required to enable efficient departmental operations. This individual will interact with key internal and external stakeholders so a high level of professionalism is required.

Responsibilities:

  • Assists the Vice Presidents and their teams (as needed) with meeting arrangements, calendar management, travel arrangements, expense reimbursement, invoice processing and other administrative tasks as required.

  • Leads, organizes, and manages all details related to event planning for corporate offsite meetings.

  • Creates, edits and reviews, proof reads and manages complex documents, spreadsheets and presentations requiring aggregation of materials, inputs and comments from multiple stakeholders – demonstrated proficiency with MS Excel and Powerpoint is especially critical

  • Submits invoices payment processing

  • Assists in supporting activities associated with the Strat plan and quarterly report process.

  • Provides general office support which may include, but are not limited to; mail distribution, answering telephones, filing, catering, ordering supplies, etc.

  • Prepares and updates reports, memoranda, and correspondence as required

  • Applies a high attention to detail and creates a high degree of organization to ensure high quality work product and adherence to deadlines. Must be very detail oriented, organized, self-motivated to follow through on requests (without requiring follow-up), and perform professionally under pressure and with limited direction.

  • Leads special projects as assigned.

  • May be called upon to provide Spanish to English translation

  • Performs other related duties and responsibilities, on occasion, as assigned.

Qualifications:

  • Minimum of three plus years of senior-level administrative experience.

  • Strong business acumen

  • Highly- skilled in providing administrative support to leaders at the top level of an organization. High School graduate required. Bachelor’s degree preferred.

  • Proficient in the use of the Microsoft Office Suite products i.e. Outlook, Word, Excel, Visio, Photshop, PowerPoint, Project SharePoint.

  • Proficient with managing and submitting Concur expense reports

  • Proficient with scheduling and reserving travel (US and OUS) for the executives’ travel needs via Concur.

  • Excellent interpersonal, written and verbal communication skills.

  • Demonstrated proficiency in speaking, writing and reading in Spanish

  • Demonstrated ability to handle difficult situations and/or communications tactfully and professionally.

  • Able to work with people at all levels of the organization.

  • Ability to handle multiple priorities and operate with a sense of urgency as required.

An Equal Opportunity Employer

Abbot welcomes and encourages diversity in our workforce.

We provide reasonable accommodation to qualified individuals with disabilities.

To request accommodation, please call 224-667-4913 or email corpjat@abbott.com