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Abbott Facilities Coordinator in Petaling Jaya, Malaysia

The Facilities Coordinator provides support to GFO Facilities Manager on local information needed to align Global Facility Operation objectives to support local affiliates in Malaysia. Assist GFO Country Manager to ensure key performance indicators, service levels, and contract obligations are achieved across multiple commercial offices in Malaysia. Current sites include Shah Alam, Johor, Penang, Melaka, Kota Kinabalu and a new site in 2021 includes Subang Empire Tower.

JOB DUTIES/ RESPONSIBILITIES/ ACCOUNTABILITIES

Support GFO Facilities Manager on Preventive Maintenance, UMEX, KPI reporting & savings plan

Maintain necessary documents and make sure up to date on the above plans

Assist GFO Facilities Manager administratively on country GFO work orders

Create assigns work orders to subcontractors and vendors. Communicate to Facilities Manager on work orders to ensure work orders issued are closed in time with customer satisfaction.

Coordinates with FM supplier(s) to achieve and maintain required service levels and KPI for assigned country

Submission of service reports to Facilities Manager.

Escalate urgent issues identified through to the Facilities Manager

Raise purchase orders for Facilities Manager and the next level for approval as required and ensure that financial processes are always adhered to.

Deliver administrative works like car parking, copier machine, supplier/vendors billing, etc.

Maintain car parking name list making sure these are updated in case of any changes

Daily visual check on the functionality on all copier machines

Match PO details with an invoice, ensure all are aligned before sent to the Facilities Manager for approval

Mailroom management

Receive and sending on daily in/out internal and external mail from/to colleagues

Report to Facilities Manager monthly, break into a category, on the numbers on in/out mails

Keep up all checklist that used by Facilities Manager for EHS checks and walk around

Relief for receptionist

Skill, Education, Experience:

Experience in Operations, Engineering, Program Management, Facilities Management

Interacts well with diverse groups across divisions, maintains strong working relationships with internal and external collaborators

Possesses interpersonal skills to negotiate and reconcile differences on any Facilities requests, to align with GFO direction to achieve plenary goals set by Country Facilities Manager

Diploma or equivalent required with a minimum of 3 years’ relevant experience

Key Competencies:

  • Team player

  • Independent, proactive, resourceful, and problem solver

An Equal Opportunity Employer

Abbot welcomes and encourages diversity in our workforce.

We provide reasonable accommodation to qualified individuals with disabilities.

To request accommodation, please call 224-667-4913 or email corpjat@abbott.com

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