Veterans at Abbott
Abbott Administrative Assistant II in Santa Clara, California
Abbott is a global healthcare leader that helps people live more fully at all stages of life. Our portfolio of life-changing technologies spans the spectrum of healthcare, with leading businesses and products in diagnostics, medical devices, nutritionals and branded generic medicines. Our 103,000 colleagues serve people in more than 160 countries.
Primary Job Function
This job description is not to be copied, changed, or removed without the consent of Abbott Compensation
Provides advanced administrative support to one or more Divisional Vice Presidents and other
managers/directors as assigned. May provide back up support to higher-level management as needed.
Core Job Responsibilities
Responsible for compliance with applicable Corporate and Divisional Policies and procedures.
- Responsibilities include all administrative functions of the department: answering phones, calendar
management, scheduling travel, managing correspondence and scheduling couriers, processing expense reports, meeting/event planning, creating or modifying business documents, preparing presentations from source materials, handling teleconference and cell phone setups, acting as a liaison for remote access issues;
May include some support for tracking budget expenditures;
Coordinates and maintains departmental files, as assigned, in compliance with corporate and government regulations;
Follows purchasing and requisition procedures, Corporate Security and Privacy Rules, Corporate
Branding Guidelines, and Copy Center procedures (if applicable). Orders business cards and stationery;
Uses intermediate to advanced software skills to perform work assigned;
Uses and understands Microsoft Office Suite and other business-specific software, including the Corporate Travel Web site, and employee performance management systems (as applicable);
Coordinates new employee office set-ups and onboarding;
May train/coordinate work for new administrative assistants;
Responsible for implementing and maintaining the effectiveness of the Quality System.
Supervisory / Management Responsibilities
Consistently interacts with high-level executives.
Intermediate to advanced knowledge and understanding of business processes and requirements.
Frequently handles confidential or business-sensitive information. Data is typically employee-level or one dimensional.
Maintains and manages calendars, including meeting and travel scheduling and domestic and international travel arrangements.
Proactively identifies and resolves scheduling conflicts.
Primary point of contact for manager’s schedule.
High School diploma or equivalent. Some college preferred.
Minimum Experience / Training Required
3+ years previous admin experience or equivalent.
Operates with general instruction and some supervision.
Intermediate to advanced knowledge of Microsoft Office Suite, Adobe Acrobat, Visio or OrgPlus, and Lotus Notes or Outlook.
An Equal Opportunity Employer
Abbot welcomes and encourages diversity in our workforce.
We provide reasonable accommodation to qualified individuals with disabilities.
To request accommodation, please call 224-667-4913 or email firstname.lastname@example.org