Abbott Executive Assistant in Sylmar, California

At Abbott, we're committed to helping people live their best possible life through the power of health. For more than 125 years, we've brought new products and technologies to the world -- in nutrition, diagnostics, medical devices and branded generic pharmaceuticals -- that create more possibilities for more people at all stages of life. Today, 99,000 of us are working to help people live not just longer, but better, in the more than 150 countries we serve.

This position reports and provides support to a Vice President and other employees within that team and function. This individual will interact with key internal and external stakeholders.

Major Ongoing Responsibilities:

  • Assists Vice President with meeting arrangements, calendar management, travel arrangements, expense reimbursement, invoice processing and other administrative tasks as required.

  • Assists Vice President with administrative support for functional projects, including PowerPoint presentations and other support materials.

  • Works across various teams to provide administrative support/ project coordination to their direct reports as requested.

  • Invoice Processing

  • Assist Vice President with travel, including international travel arrangements

  • Assist in supporting activities associated with the Strat plan and quarterly report process.

  • Provide general office support which may include, but are not limited to; mail distribution, answering telephones, filing, catering, ordering supplies, etc.

  • Develop and format presentation materials.

  • Prepare and update reports as required.

  • Prepare and update memoranda, correspondence and reports as needed for both VPs.

  • Assess organizational, communication and reporting needs to ensure optimum performance within the department.

  • Lead special projects as assigned.

Experience and Training:

  • Minimum of five plus years of administrative experience.

  • Experienced in providing administrative support to leaders at the top level of an organization.

  • High School graduate required, bachelor’s degree preferred.

  • Proficient in the use of the Microsoft Office Suite products i.e. Outlook, Word, Excel, as well as Visio, Photshop, PowerPoint, Project. Knowledge of graphics arts programs (i.e.: Quark, PageMaker, a plus).

  • Proficient in the use of general office equipment (e.g. fax, copier, laptop, telephone, calculator, etc.)

  • Excellent interpersonal, written and verbal communication skills.

  • Demonstrated ability to handle difficult situations and/or communications tactfully and professionally.

  • Able to maintain strict confidentiality.

  • Able to work with people at all levels of the organization.

  • Ability to handle multiple priorities and operate with a sense of urgency as required.

  • Possesses excellent judgment and the initiative to make independent decisions.

  • Experience working in a broader enterprise/cross-division business unit model preferred.

  • Ability to work in a highly matrixed and geographically diverse business environment.

  • Ability to work within a team and as an individual contributor in a fast-paced, changing environment.

  • Ability to leverage and/or engage others to accomplish projects.

  • Strong verbal and written communications with ability to effectively communicate at multiple levels in the organization.

  • Multitasks, prioritizes and meets deadlines in timely manner.

  • Strong organizational and follow-up skills, as well as attention to detail.

  • Ability to maintain regular and predictable attendance.

An Equal Opportunity Employer

Abbot welcomes and encourages diversity in our workforce.

We provide reasonable accommodation to qualified individuals with disabilities.

To request accommodation, please call 224-667-4913 or email corpjat@abbott.com